Vervuld door Offiss
Amsterdam | Parttime | HBO MBO | Zakelijke dienstverlening
We’re looking for one of our clients a parttime Interim Executive Assistant to support the General Management Team (GMT) responsible for all executive functions, including for instance HR, Technology, and Finance. As the new colleague you will coordinate and manage agendas, as well as support the planning of meetings.
You will be in a critical function within the organization, the first point of contact for all executive leaders, and will be fielding the information coming to and from the team. The dynamic nature of this role requires exemplary time management skills and the ability to identify and anticipate the GMT’s needs. The role must interact seamlessly across a broad range of professionals, including the Board of Directors, and cross-functions leaders that report to the CEO.
Over deze functie
Your responsibilities:
Meetings and Travel:
- Coordinate GMT-, as well as Board meetings, including necessary travel arrangements
- End-to-end coordination of internal/external meetings, events and conferences, i.e. booking of meeting rooms, managing logistics of visitors etc. for GMT members
- Organize the agenda, minutes, and reports for key management meetings
- Organize complex, multi-stop, international travel arrangements with detailed itineraries for GMT members
Organisational Ownership:
- Proactively manage extensive calendars and expenses.
- Organise and maintain diaries of GMT managers
- Deal with incoming email, telephone and physical post for GMT members
- Producing documents, briefing papers, reports and presentations for GMT members
- Create and proof-read documentation, including presentation materials, proposals, and general correspondence for GMT members
- Managing databases and filing systems, file and retrieve confidential corporate documents, records and reports, circulating when necessary
Functie eisen
- Bachelor’s degree
- Available for 24 hours per week (tuesday, wednesday and thursday, other days is possible); for 6 to maximum 12 months
- English Proficiency, a second language such as Dutch or French is considered a plus
- 2-5 years prior experience in supporting a senior executive or team
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- You are a pragmatic individual, with a positive and problem-solving mindset
- You have outstanding organizational and time-management skills, including being able to multitask and prioritize the considerable daily workload
- You are used to handling extremely sensitive information
- Ideally previous experience in fast growing scaleup
- Flexibility with 24/7 mentality in case of emergency
Organisatie
Our client is an international organization strong in sustainability and mobility.
Salaris
Salary in consultation
